[Ietf-lac] FW: WG Action: Formed Meeting Venue (mtgvenue)

[Alvaro Retana (aretana)]

Hola!

Este grupo de trabajo va a determinar la política de reuniones (lugares,
condiciones, etc.) del IETF.  Es importante para la región participar.

Saludos!

Alvaro.

On 7/1/16, 11:30 AM, "iesg on behalf of The IESG" <iesg-bounces at ietf.org
on behalf of iesg-secretary at ietf.org> wrote:

>A new IETF WG has been formed in the General Area. For additional
>information, please contact the Area Directors or the WG Chairs.
>
>Meeting Venue  (mtgvenue)
>-----------------------------------------------------------------------
>Current status: Proposed WG
>
>Chairs:
>  Jonne Soininen <jonne.soininen at nsn.com>
>  Melinda Shore <melinda.shore at gmail.com>
>
>Assigned Area Director:
>  Jari Arkko <jari.arkko at piuha.net>
>
>General Area Directors:
>  Jari Arkko <jari.arkko at piuha.net>
> 
>Mailing list:
>  Address: mtgvenue at ietf.org
>  To subscribe: https://www.ietf.org/mailman/listinfo/mtgvenue
>  Archive: https://mailarchive.ietf.org/arch/search/?email_list=mtgvenue
>
>Charter: https://datatracker.ietf.org/doc/charter-ietf-mtgvenue/
>
>The selection of meeting venues for our physical meetings is a common
>area of discussion at the IETF and feedback for the IAOC and its
>meeting committee.
>
>A specification of the venue selection process and criteria would be
>useful. With community discussion and agreement such a specification
>will be very helpful in improving the process and ensuring that the
>relevant criteria are properly identified.
>
>The discussion itself may also be helpful. For instance, due to recent
>discussions, potential future destinations are announced to the
>community to help identify potential issues early.
>
>These processes and criteria support the overall IETF meeting
>strategy. The IETF complements its mostly online work with three
>physical meetings each year, obviously for the purpose of the
>standards development work but also for the opportunities for
>high-bandwidth collaboration, cross-pollination of ideas, and focusing
>on running code. Existing geographic distribution policy explicitly
>calls for rotating meeting locations equally among the largest sources
>of IETF attendees, previously defined as North America, Europe, and
>Asia, while reserving a possibility for exceptions. The exceptions
>are, for instance, meetings outside those regions. The rationale is to
>meet in different geographic regions in order to spread the difficulty
>and cost of travel among the attendees. The rotation policy, known as
>the 1-1-1-* model -- with the asterisk denoting the exceptions -- was
>set by the IESG, documented in
>https://iaoc.ietf.org/minutes/2010-11-10-iaoc-minutes.txt.
>
>The MTGVENUE working group is the forum where the IETF community can
>discuss and agree on what should go into the policies, the selection
>process, and the detailed criteria going forward. All criteria and all
>other aspects of the process are open for discussion. The purpose of
>the working group is to produce a community consensus document(s) that
>help drive the meeting selection process in a manner that the
>community is comfortable with.
>
>The working group shall produce guidance on two areas:
>
>1. A specification of the geographic IETF meeting policy, currently
>described as the "1-1-1-*" policy. The policy going forward is up to
>the working group.
>
>2. A specification that describes the detailed meeting venue selection
>process and criteria, the contents of which are also up to the working
>group.
>
>The specification(s) are expected to be Best Current Practice (BCP)
>documents. The specifications are expected to provide clear guidance
>to meeting selections, be implementable in our operating environment,
>and take into account the needs of the highly diverse IETF community.
>
>This working group is not chartered to develop criteria for virtual
>meetings, be those WG meetings or broader ones.
>
>Milestones:
>  Mar 2016 - Initial individual draft on venue selection process and
>criteria
>  Jul 2016 - Initial individual draft on IETF meeting geographic
>distribution policy
>  Nov 2016 - Submission of the final working group draft on IETF meeting
>geographic distribution policy to the IESG
>  Feb 2017 - Submission of the final working group draft on venue
>selection process and criteria to the IESG
>
>