[Ietf-lac] Fwd: [new-work] WG Review: Stay Home Meet Only Online (shmoo)

[Alvaro Retana]

Este es un nuevo grupo de trabajo que se va a encargar de definir los principios para decisiones relacionadas con reuniones en línea, como IETF 107, e IETF 108.

Alvaro.

On June 26, 2020 at 12:20:40 PM, The IESG (iesg at ietf.org) wrote:

A new IETF WG has been proposed in the General Area. The IESG has not made  
any determination yet. The following draft charter was submitted, and is  
provided for informational purposes only. Please send your comments to the  
IESG mailing list (iesg at ietf.org) by 2020-07-06.  

Stay Home Meet Only Online (shmoo)  
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Current status: Proposed WG  

Chairs:  
Amelia Andersdotter <amelia.ietf at andersdotter.cc>  
Suresh Krishnan <suresh.krishnan at gmail.com>  

Assigned Area Director:  
Alissa Cooper <alissa at cooperw.in>  

General Area Directors:  
Alissa Cooper <alissa at cooperw.in>  

Mailing list:  
Address: manycouches at ietf.org  
To subscribe: https://www.ietf.org/mailman/listinfo/manycouches  
Archive: https://mailarchive.ietf.org/arch/browse/manycouches/  

Group page: https://datatracker.ietf.org/group/shmoo/  

Charter: https://datatracker.ietf.org/doc/charter-ietf-shmoo/  

The COVID-19 pandemic has disrupted the IETF's typical schedule of three  
in-person meetings per year. It has caused the IETF to have to convert  
previously scheduled in-person meetings into fully online meetings. Although  
it is the first time the IETF's meeting schedule has been disrupted, it is  
possible that other crises could cause similar disruptions in the future.  
Even in the absence of the pandemic, discussions about the possibility of  
fully online meetings had been occurring in the IETF community for years as a  
result of general increases in remote attendance, improvements in web  
conferencing services, concerns about the environmental impact of travel, and  
other reasons.  

The meeting planning activities that the IESG and the IETF LLC engage in  
would benefit from IETF community consensus guidance concerning novel aspects  
raised by these developments. The SHMOO working group is therefore chartered  
to document high-level guidance and principles to the IESG and the IETF LLC.  
The guidance and principles will concern the following:  

- Determinations of when a previously scheduled in-person meeting should be  
canceled and replaced with a fully online meeting. Similar to how RFC 8718  
establishes community principles and guidance for the selection of meeting  
venues, the IESG and the LLC would benefit from community consensus  
guidelines about which factors to consider when deciding to cancel or replace  
an in-person meeting and the relative importance of those factors. This work  
item is expected to be fulfilled with the publication of a BCP.  

- Meeting planning in the event that a previously scheduled in-person meeting  
needs to be canceled and replaced with a fully online meeting. Similar to how  
RFC 8719 establishes guidance for the regional rotation of in-person  
meetings, the IESG and the LLC would benefit from having community consensus  
guidelines about the time zone selection, meeting length in days, and other  
high-level scheduling aspects when an in-person meeting must be canceled.  
This work item is expected to be fulfilled with the publication of one or  
more BCPs.  

- Functional requirements for the technologies the IETF uses to support fully  
online meetings. This work item is expected to be fulfilled with one or more  
informational RFCs.  

- Determinations about the meeting fee for fully online meetings. Since  
remote participation in in-person meetings has historically been at zero cost  
to participants, LLC and IESG decisions about meeting fees for fully online  
meetings need to be informed by community consensus guidelines about whether  
and how to set a registration fee for fully online meetings. This work item  
is expected to be fulfilled with the publication of one or more informational  
RFCs. Suggestions for changing the IETF's overall funding model are out of  
scope.  

- The cadence of meeting scheduling and the mix of in-person versus fully  
online meetings going forward once the disruptions caused by the pandemic  
have subsided. The working group is expected to document the expected future  
meeting cadence as a BCP if consensus emerges to depart from the existing  
cadence of three in-person meetings per year. Notably, any such guidance will  
not become actionable until 3-4 years after it achieves consensus, given the  
length of the IETF meeting planning cycle. The working group will not  
progress this work item until it has requested publication for all of its  
meeting cancellation-related work items.  

The work of SHMOO is expected to produce high-level principles, not detailed  
operational plans. Specifications of details concerning cancellation  
criteria, meeting technologies, and online meeting agenda formats and content  
are out of scope. Aside from the fourth work item above, discussion of  
financial aspects of IETF meetings and changes to RFC 8713 are both out of  
scope. The goal is to produce guidelines for the IESG and the IETF LLC to  
operationalize while ensuring they have substantial flexibility to continue  
to deliver and evolve the IETF meeting experience to best serve IETF  
participants and the Internet community at large.  

The disruptions caused by the COVID-19 pandemic may have been mitigated by  
the time this group completes its work, but the experience of handling  
meeting planning during the pandemic has proven that having community  
consensus guidance at hand when dealing with novel conditions in the future  
would be beneficial.  

Milestones:  

TBD  

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