[lacnog] Fwd: IETF 107 Virtual Meeting Agenda

[Carlos M. Martinez]

Fyi !

Forwarded message:

> From: The IESG <iesg en ietf.org>
> To: IETF Announcement List <ietf-announce en ietf.org>
> Cc: ietf en ietf.org, 107all en ietf.org, irtf-announce en ietf.org
> Subject: IETF 107 Virtual Meeting Agenda
> Date: Thu, 12 Mar 2020 11:34:54 -0700
>
> We have created a virtual IETF 107 agenda because the in-person 
> meeting was cancelled. This is a detailed email that explains our 
> choices. Please read it to the end.
>
> We prioritized the scheduling of BOFs, working groups meeting for the 
> first time, and dispatch-style working groups. Existing working groups 
> should know how to progress their work via email and (virtual) 
> interims, and many of them have a solid basis to do that with 
> participants who have been collaborating together for a long time. But 
> BOFs and new WGs do not have that established working mode and usually 
> benefit from dedicated meeting time for bootstrapping purposes, as 
> well as from a participant base drawn from all IETF areas. Similarly, 
> dispatch-style groups are aiming to dispatch new work that otherwise 
> has not seen much previous discussion.
>
> The virtual agenda is as follows, with all times listed in UTC:
>
> Monday, March 23
> 20:00-22:00 TXAUTH
> 22:10-00:10 DISPATCH
>
> Tuesday, March 24
> 20:00-22:00 ADD, RAW
> 22:10-00:10 MASQUE
>
> Wednesday, March 25
> 20:00-21:30 WPACK, DRIP
> 21:40-22:40 GENDISPATCH
> 22:50-00:30 Plenary
>
> Thursday, March 26
> 20:00-22:00 PRIVACYPASS
> 22:10-00:10 RIPT
>
> Friday, March 27
> 20:00-22:00 SECDISPATCH
> 22:10-00:10 WEBTRANS
>
> The total meeting block for WG and BOF sessions amounts to:
>
> Pacific Time                   13:00-17:10  (17:30 on Weds)
> Eastern Time               16:00-20:10  (20:30 on Weds)
> Coordinated Universal Time        20:00-00:10  (00:30 on Weds)
> Central European Time          21:00-01:10  (01:30 on Weds)
> India Standard Time            01:30-05:40  (06:00 on Weds)
> China Standard Time          04:00-08:10  (08:30 on Weds)
> Australian Eastern Standard Time       07:00-11:10  (11:30 on Weds)
>
> We will be using Webex for all of these sessions. We will be posting 
> training materials and online resources in an FAQ on the IETF web site 
> next week for those who are unfamiliar with Webex.
>
> This agenda, with links to the Webex sessions, will appear in the 
> datatracker shortly. If you plan to attend any of these sessions and 
> you are not already registered for IETF 107, we encourage you to 
> register as a remote participant 
> <https://www.ietf.org/how/meetings/register/>.
>
> There will not be any other working group meetings, area meetings, or 
> research group meetings scheduled between March 23 and March 27. 
> HotRFC is cancelled. We are not providing virtual replacements for 
> side meetings. The organizers of the Hackathon and the Code Sprint are 
> working on virtual support for those events and they will communicate 
> separately about those.
>
> We are aiming to provide a “hallway” Webex meeting where 
> participants can go to test audio and other Webex features and to find 
> others who are attending IETF 107 virtually. The 
> hallway en jabber.ietf.org jabber room will also continue to be 
> available. More information about these will be available on the FAQ 
> page next week.
>
> There are many trade-offs involved in scheduling an all-virtual 
> meeting. We will be pleased if the BOFs on the agenda are able to form 
> WGs after this. But if not, the virtual BOF will not count as one 
> attempt against the usual allotment of two attempts to form a WG, 
> given the unusual circumstances.
>
> RFC 8713, which specifies the NomCom process, relies heavily on there 
> being three meetings per year known as the first, second, and third 
> meetings, respectively. We consider the virtual IETF 107 to be the 
> first IETF meeting of 2020. We will be seating the new members of the 
> 2020-2021 IESG, IAB, and IETF LLC Board at the virtual plenary. We are 
> considering the implications of the cancelled Vancouver meeting for 
> NomCom volunteer qualification specified in RFC 8713 Section 4.14 and 
> we will be inviting community discussion about that soon.
>
> We chose to focus this agenda on the 4.5 hours between 20:00 UTC and 
> 00:30 UTC. Because we anticipate having relatively few participants 
> for the scheduled sessions located in the part of the world between 
> Europe and China, this schedule aims to give the most participants an 
> opportunity to experience “night time” -- albeit abbreviated -- 
> even if they wish to participate in the meeting multiple days in a 
> row. We consulted with the chairs of the listed sessions when we were 
> crafting this agenda to check if they thought that many of their 
> expected participants would be disadvantaged by the slots chosen. They 
> thought these slots were workable.
>
> We are preparing for an increased volume of virtual interim meetings 
> in April and beyond. We will share more information about strategies 
> for avoiding conflicts and ensuring fairness in scheduling of virtual 
> interims next week. Until then, we would like to ask chairs to refrain 
> from scheduling virtual interims.
>
> We understand that the agenda above is far from ideal. We know that 
> some people reserved a whole week for IETF work and that week will now 
> appear empty, and we know that working late into the night, working 
> overnight, or getting up very early will be unpleasant or infeasible 
> for some. We understand that when people join meetings from home, 
> other commitments may interfere. We know there are many in our 
> community with novel ideas about how to run virtual meetings, and 
> these should be explored further. With the agenda above, we did the 
> best we could given the rapidly changing conditions. We do not expect 
> any of the decisions we made for this meeting to set a precedent for 
> future meetings.
>
> It was very evident to the IESG in the course of developing this 
> agenda that we lack consensus-based community recommendations about 
> how to deal with the inherent difficulties of scheduling virtual 
> meetings given time zone differences. After IETF 107, we will figure 
> out the best way to work with those interested in the community on 
> this topic, perhaps via the manycouches mailing list, GENDISPATCH, a 
> BOF, or other ways.
>
> Feel free to send questions and comments to iesg en ietf.org. We may not 
> be able to respond immediately since we are busier than usual at the 
> moment as we prepare for the virtual meeting and the seating of the 
> new IESG members.
>
> Regards,
> The IESG
>
> _______________________________________________
> IETF-Announce mailing list
> IETF-Announce en ietf.org
> https://www.ietf.org/mailman/listinfo/ietf-announce